As a part of NEC’s MA4000 Management Solution, MA4000 Expense Management provides integrated, scalable IT management for businesses of almost every size and market segment. It offers enterprises a simple automated tool for monitoring, managing, verifying and routing invoices for payment or correction. Organizations can become more productive using its tools to effectively manage IT operations and services while controlling IT-related expenses.

How does it work? Invoice items originate from various sources such as your telecommunication service provider and the devices you use to access their services (calling cards, mobile lines, landlines, circuits, etc.). Expense Management provides an analysis of all invoice data against the contract agreement between you and your service provider. Real device usage, online inventory, as well as additional equipment and services can also be analyzed. This information can help you reduce the overhead costs caused by invoice and contract discrepancies, disputes and errors.

You can set parameters to ensure that your content is consistent and includes the most up-to-date information regarding invoice dates, invoice status, invoice line item details and general summaries. Additionally, Expense Management can provide notifications to external systems to give further support to the enterprise invoicing process.

The MA4000 Management System and Expense Management solution bridge the gap between telecommunications and accounting. Indeed, Expense Management defines the enterprise invoice management process steps, rules and data flow. Its process engine can even be monitored and adjusted according to your organization’s unique business policies.